Call for Contributions
Important dates & facts
Registration:
June 20, 2025: Deadline for presenting authors
July 13, 2025: Deadline early bird rate
August 10, 2025: Registration closes
Deadlines
General instructions
ConfTool
All submissions and reviews are processed in ConfTool: https://www.conftool.org/eaae2025/.
Please enter all relevant data (e.g. uploads, review forms) directly in the online system.
All contributed papers will be reviewed by at least two reviewers. Reviewers include all submitting authors and co-authors as well as the professional networks of the programme committee members. Selected reviewers will receive 2 to 5 papers for review. The contributions to be reviewed can be accessed in ConfTool.
The programme committee will select the best reviewers, and these reviewers will be acknowledged during the closing ceremony of the Congress.
High-quality contributions that are not accepted for the contributed papers presentations, automatically qualify for poster presentations with the authors' consent.
The Congress logo is available for download here in case you wish to include it in your design.
All contributed paper presentations are allocated a maximum of 18 minutes, including time for questions and discussion.
To ensure a smooth flow of the sessions, we kindly ask that you upload your presentation (in PDF format) via ConfTool by 9:00 AM on the day before your session. In urgent cases, you may submit your revised version on-site at the Auditorium Center (Ground floor).
Your contributed paper will be made available to EAAE 2025 participants via ConfTool. If you wish to share an updated version, please upload it by August 25, 2025.
All poster presentations are allocated a maximum of 9 minutes, including time for questions and discussion.
The poster sessions at the 18. EAAE 2025 will be fully digital. All posters will be displayed on 55-inch touchscreens (Full HD 1920x1080 px). Please prepare your poster in landscape format with a 16:9 ratio (i.e., the HORIZONTAL orientation of the poster).
We kindly ask you to upload your poster (one slide, PDF file, max. 5MB) via Conftool by August 10, 2025. Unfortunately, we will not be able to accept any revisions after this date.
Your contributed paper and/or extended abstract will also be made available to EAAE 2025 participants via ConfTool. If you wish to share an updated version, please upload it by August 25, 2025.
If you plan to share slides during your session, we kindly ask the session chair to upload all presentations of the organised session (in PDF format) via ConfTool by 9:00 AM on the day before your session. In urgent cases, you may submit your revised version on-site at the Auditorium Center (Ground floor).
Additionally, in case you wish to submit congress papers, it will be made available to EAAE 2025 participants via ConfTool. You can share a final version by uploading it on ConfTool by August 25, 2025.
Detailed instructions for the preparation of contributed papers, posters and research design presentations as well as organised sessions are outlined below.
A congress participant can only present a maximum of one (1) contributed paper or poster during the event. This rule does not preclude individuals from being co-authors of several papers or from organising multiple organised panels/sessions.