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Call for Contributions

Important dates & facts

Registration:

Limited to 1.000 people
May 20, 2025: Registration opens
June 20, 2025: Deadline for presenting authors 
July 13, 2025: Deadline early bird rate 
August 10, 2025: Registration closes

Deadlines

Submissions closed. The review process has been completed and all authors have been notified of the acceptance status of their submissions.

All presenting authors have to register latest by June 20, 2025. Failure to register by that date will lead to the withdrawal of the contribution.

Please upload your poster (1 slide) as a PDF file (max. 5MB) via Conftool by August 10, 2025.

Please upload your poster (1 slide) as a PDF file (max. 5MB) via Conftool by August 10, 2025.

Submissions closed. The review process has been completed and all authors have been notified of the acceptance status of their submissions.

All presenting authors have to register latest by June 20, 2025. Failure to register by that date will lead to the withdrawal of the contribution.

General instructions

ConfTool

All submissions and reviews are processed in ConfTool: https://www.conftool.org/eaae2025/.

Please enter all relevant data (e.g. uploads, review forms) directly in the online system.

All contributed papers will be reviewed by at least two reviewers. Reviewers include all submitting authors and co-authors as well as the professional networks of the programme committee members. Selected reviewers will receive 2 to 5 papers for review. The contributions to be reviewed can be accessed in ConfTool.

The programme committee will select the best reviewers, and these reviewers will be acknowledged during the closing ceremony of the Congress.

High-quality contributions that are not accepted for the contributed papers presentations, automatically qualify for poster presentations with the authors' consent.

Guidelines for poster presentations

The poster sessions at the 18. EAAE 2025 will be fully digital. All posters will be displayed on 55-inch touchscreens (Full HD 1920x1080 px). 

To ensure optimal on-site display, we kindly ask participants to prepare posters in landscape format with 16:9 ratio. 

The Congress logo is available for download here in case you wish to include it in your design.

Please upload your poster (1 slide) as a PDF file (max. 5MB) via Conftool by August 10, 2025. Unfortunately, we will not be able to accept any revisions after this date.

Details about poster sessions and time slots will be shared in the coming month.

Specific guidelines

Detailed instructions for the preparation of contributed papers, posters and research design presentations as well as organised sessions are outlined below.

A congress participant can only present a maximum of one (1) contributed paper or poster during the event. This rule does not preclude individuals from being co-authors of several papers or from organising multiple organised panels/sessions.